RENTAL QUALIFICATIONS:

1. Merrill Township sponsored activities (have priority)
2. Neighborhood improvement groups or associations
3. Merrill Township community associations
4. Public meetings of general interest held by non-profit organizations,
5. individuals wishing to use the building for receptions, weddings, or
6. other celebrations, funeral gatherings, recitals, etc.

INSURANCE REQUIREMENTS:

• All persons renting the building must present a certificate of insurance (obtained from their agent) showing that they have general liability coverage.
• Further, the Township must be listed as the certificate holder on the certificate.

COMMENTS:

• A group or an individual misrepresenting itself as to name and/or purpose when using the building will not be allowed to use the building again.
• No fund-raisers except by registered non-profit groups or organizations or Township-sponsored activities.
• No activities extending beyond 1:00 a.m.

MEETING GROUP SIZES FOR AUDITORIUM:

• Up to 200 persons

RENTAL FEES:

• Rental fees shall be established by the Merrill Township Board and may be changed as deemed necessary.
• Rental fees include tables, chairs, commercial kitchen equipment & utensils, and Janitorial duties. All other materials are the responsibility of renter.
• Payment of rental fee and deposit are to be made to Merrill Township at least 72 hours prior to activity. U.S. Money order or cash only.
• Pre-inspection with renter will be held. The deposit will be returned after a through post-inspection determines no damage or uncleanness found.
• Failure to cancel reservation at least 24 hours prior to activity will result in forfeiture of deposit. Repeated cancellations may result in denial of further building privileges.

SUPERVISION AND RESPONSIBILITY:

• The individual, group, or organization using the building shall provide adult supervision at events held for children. Failure to do so will result in immediate termination of building use.
• The individual renting the facility, or a group's or organization's supervisor, must be in attendance while the building is being utilized, including set-up operations.
• The individual, group, or organization shall report any/all damage of the building, furniture, equipment, or utensils. Should the clean-up or damage costs be higher than the collected deposit, the Township reserves the right to collect additional funds to pay the cost.
• There may or may not be a monitor present.

SMOKING:

• No smoking is allowed in the building

DECORATIONS:

• Decorations may only be attached to walls or hung from the ceiling providing "poster putty is used to attach them.
• No nails, tack, or tape are to be used.

CLEAN-UP/STORAGE OF MATERIALS:

• The individual, group, or organization using the building is responsible for set-up and clean-up.
• Set-up may occur the day before if it has been previously cleared. Clean-up must be done before vacating the building.
• All garbage and refuse must be bagged and placed in the container's provided.
• No materials may be stored in the building either before set-up or after clean-up.

LIABILITY:

• Merrill Township, the Merrill Township Board, are not responsible for theft or damage to personal property, nor for personal injury.
• Merrill Township, the Merrill Township Board, do not necessarily advocate or endorse the viewpoints of the building users.

MAKING RESERVATIONS:

• Reservations will be accepted on a first-come, first-serve basis, as specified under "Rental Qualifications."
• Reservations must be made by completing a reservation request form, by signing the Building Rental Agreement, and paying deposit and rental fees.
• Reservation approval is contingent upon past experiences with the individual, group or organization.

RIGHTS RESERVED:

• The Merrill Township Board reserves the right to update or amend the Building Rental Policy as needed at any time.