Building Rental

Portion Rented

Rental Fees
Resident/Property
Owner

Others
Deposit
Auditorium & Kitchen (no cooking)
$125.00
$250.00
$ 250.00
Auditorium & Kitchen (cooking)
$175.00
$300.00
$ 250.00
Kitchen Only (for cooking)
$ 75.00
$1250.00
$250.00
Merrill Township Board approved
$50.00
$100.00
$0
Non-profit organization meetings
Community Benefit meetings
$25.00
$100.00
$0

RENTAL QUALIFICATIONS:

  1. Merrill Township sponsored activities (have priority)
  2. Neighborhood improvement groups or associations
  3. Merrill Township community associations
  4. Public meetings of general interest held by non-profit organizations,
  5. individuals wishing to use the building for receptions, weddings, or
  6. other celebrations, funeral gatherings, recitals, etc.

INSURANCE REQUIREMENTS:

  • All persons renting the building must present a certificate of insurance (obtained from their agent) showing that they have general liability coverage.
  • Further, the Township must be listed as the certificate holder on the certificate.

COMMENTS:

  • A group or an individual misrepresenting itself as to name and/or purpose when using the building will not be allowed to use the building again.
  • No fund-raisers except by registered non-profit groups or organizations or Township-sponsored activities.
  • No activities extending beyond 1:00 a.m.

MEETING GROUP SIZES FOR AUDITORIUM:

  • Up to 200 persons

RENTAL FEES:

  • Rental fees shall be established by the Merrill Township Board and may be changed as deemed necessary.
  • Rental fees include tables, chairs, commercial kitchen equipment & utensils, and Janitorial duties. All other materials are the responsibility of renter.
  • Payment of rental fee and deposit are to be made to Merrill Township at least 72 hours prior to activity. U.S. Money order or cash only.
  • Pre-inspection with renter will be held. The deposit will be returned after a through post-inspection determines no damage or uncleanness found.
  • Failure to cancel reservation at least 24 hours prior to activity will result in forfeiture of deposit. Repeated cancellations may result in denial of further building privileges.

SUPERVISION AND RESPONSIBILITY:

  • The individual, group, or organization using the building shall provide adult supervision at events held for children. Failure to do so will result in immediate termination of building use.
  • The individual renting the facility, or a group's or organization's supervisor, must be in attendance while the building is being utilized, including set-up operations.
  • The individual, group, or organization shall report any/all damage of the building, furniture, equipment, or utensils. Should the clean-up or damage costs be higher than the collected deposit, the Township reserves the right to collect additional funds to pay the cost.
  • There may or may not be a monitor present.

SMOKING:

  • No smoking is allowed in the building

DECORATIONS:

  • Decorations may only be attached to walls or hung from the ceiling providing "poster putty is used to attach them.
  • No nails, tack, or tape are to be used.

CLEAN-UP/STORAGE OF MATERIALS:

  • The individual, group, or organization using the building is responsible for set-up and clean-up.
  • Set-up may occur the day before if it has been previously cleared. Clean-up must be done before vacating the building.
  • All garbage and refuse must be bagged and placed in the container's provided.
  • No materials may be stored in the building either before set-up or after clean-up.

LIABILITY:

  • Merrill Township, the Merrill Township Board, are not responsible for theft or damage to personal property, nor for personal injury.
  • Merrill Township, the Merrill Township Board, do not necessarily advocate or endorse the viewpoints of the building users.

MAKING RESERVATIONS:

  • Reservations will be accepted on a first-come, first-serve basis, as specified under "Rental Qualifications."
  • Reservations must be made by completing a reservation request form, by signing the Building Rental Agreement, and paying deposit and rental fees.
  • Reservation approval is contingent upon past experiences with the individual, group or organization.

RIGHTS RESERVED:

  • The Merrill Township Board reserves the right to update or amend the Building Rental Policy as needed at any time.